Workforce Planning and Rota Analyst
Qualities Needed
Job summary
Please note that we will be interviewing throughout the duration of this advert. Therefore if you are interested in this role an early application is advised as we may close the advert prior to the advertised date.
Responsibilities of the Role
As a Workforce Planning & Rota Analyst, you will support the delivery of accurate workforce data, effective rota management, and meaningful workforce insights. You will be responsible for contributing to operational efficiency, supporting financial oversight, and helping drive improvements in utilisation and service delivery.
Key Responsibilities
- Maintain accurate workforce data including staffing levels, availability, skills, and utilisation.
- Produce regular and ad hoc workforce reports to support operational, financial, and HR decision‑making.
- Ensure data quality, consistency, and compliance with organisational standards.
- Work collaboratively with Operations, HR, and Finance to align workforce planning with recruitment needs, budgets, and service delivery requirements.
- Support monitoring of workforce costs such as overtime, agency usage, and staffing variances.
- Identify opportunities to enhance cost efficiency through improved rota planning.
- Assist with short‑term and medium‑term workforce planning activities.
- Identify trends in workforce demand and staffing that may impact service delivery.
- Contribute to operational improvements, standardised rota processes, and productivity‑driven initiatives.
Skills and Experience
This role would suit someone who is highly analytical, detail‑focused, and confident working with data to support decision‑making. You will be collaborative, well‑organised, and comfortable managing information in a fast‑paced operational environment.
Essential Skills & Experience
- Experience in a data‑focused role.
- Strong numerical and analytical ability with excellent attention to detail.
- Good working knowledge of Microsoft Excel, including advanced formulas, data handling and dashboard/reporting capability.
- Ability to organise and manage information accurately.
- Strong communication skills with the ability to work effectively with multiple stakeholders.
Desirable
- Experience or understanding of workforce planning.
- Background in healthcare operations or administration.
- Familiarity with reporting tools or workforce management systems.
About us
Alliance Medical are Europe’s leading independent provider of imaging services.
We combine service excellence and innovative imaging technologies to improve patient care and support NHS and independent organisations with their ongoing imaging requirements. Our approach has delivered consistent company growth for more than 30 years.
We operate a robust pre-employment screening process for all roles which includes proof of professional registration and qualifications, DBS checking and occupational health assessments.
We live by our company values to ensure the highest level of patient care:
Our Values
Leaders, managers, and supervisors have a particular responsibility to be role models in terms of how they demonstrate these values themselves and how they engage their teams to work in this way.
Collaboration:
We work together and in partnership for all our patients. We respect expertise and combine it to achieve more.
Excellence:
We never compromise. We strive to deliver the very best in everything we do to ensure the highest quality of care. We treat our patients and each other with compassion, dignity and respect.
Learning:
Knowledge and understanding comes from learning. At Alliance Medical we are committed to ensuring that each and every one of us keeps on learning and that we continuously look for improved ways of working.
Efficiency:
Efficiency in healthcare means more patients get better care. We constantly seek new ways to use the scarce resource of healthcare more intelligently so that more people can live longer, fuller lives.
Openness:
We act with transparency and honesty in everything we do, where staff are encouraged to speak up to ensure a safe and secure environment for our patients.